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Computers and Technology

How to Migrate Google Workspace to Office 365 / Microsoft 365?

In the world of technologies, most of the email clients provide easy and secure data management to protect the data of their users. As these days, everyone prefers secure platform to maintain the data without any kind of data loss. G Suite and MS Office 365 are typically cloud-based email clients. But sometimes the urgency of migration becomes necessary. Thus, in this blog, we are going to discuss the process to migrate Google Workspace to Office 365 / Microsoft 365.

Every email service provider tries to provide the most efficient and secure features to its users. These variations in services and security compel users to switch their platforms to the most preferred one. Similarly, for anyone who wants to move their data to Microsoft 365, this blog will be a helpful guide.

Manually Migrate Google Workspace to Office 365 – Stepwise Procedure

Before you switch your platform, you’ll need to migrate your Gmail mailbox to Microsoft 365 account. It provides an overview of the entire transfer process. Then, you can use the setup wizard in the Office 365 admin center to export to IMAP. So, in order to understand this whole human process, you need to follow the steps in the below sections.

Step 1: Check if user owns domain name

Initially, you must need to check and verify Office 365 as the domain that you are using for Google Workspace and opt for a registered domain name.

Step 2: Add Various Accounts to Microsoft Office 365

To migrate Google Workspace to Office 365, it is entirely up to you to add one or more accounts as per your choice. When adding data, always make sure that each license is included in the MS Office 365 plan. Additionally, you must have a mailbox on Exchange Online to perform the export process.

Once the domain is verified and all mailboxes are created in the O365 account, close the wizard and do not proceed with domain setup.

Step 3: Create a Gmail Mailboxes Export List

To proceed with the G Suite to Office 365 migration, you’ll need to create a migration file that contains a list of Gmail mailboxes. When you create a complete list, the Gmail mailbox password is preferred to be the first in a list. If you do not depend on the password, you can also specify a temporary password by resetting the password for each mailbox. Additionally, you can add a maximum number of mailboxes to the migration file. However, there is a file size limit of 10MB. So, in order to make the list, you need to follow the steps given below:

  • First of all, sign in to G Suite admin console using administrator’s credentials like username and password
  • Select an option Users and, then choose user and identify the user’s mail address

a) Login to Office 365 Admin Center and browse to User. Then, select Active users and find out the User Name in a column, and open the Office 365 window screen.

b) Now, start the MS Excel and consider the above steps to create transferring file in Excel.

c) Here, begin with row 1 headings and try to make sure it matches with above screenshot properly. The name of headings are:

  1. Email Address
  2. UserName
  3. Password

d) Now, just enter the email address, username and password for a particular mailbox

e) In this step, save a file as CSV format and then, close the program then.

Step 4: Connect Microsoft 365 and Gmail Mailboxes

  • Now, to move further to migrate G Suite to Office 365, open MS Exchange Admin Centre and navigate to Recipients and then, Migration. Mouse-click More and Migration endpoints
  • In the next step, for creating the new migration end point, choose an option New + >> Select migration endpoint type page >> IMAP icon.
  • Now, from the IMAP migration configuration page, you can easily set up IMAP server to imap.gmail.com and make settings.
  • Thereafter, click Next, the Enter general information page appears
  • Open this Enter general information page, and type the Migration endpoint name and leave out of two boxes
  • Lastly, select New option and then, create a new migration endpoint.

Step 5: Create Batch Conversion to Migrate Google Workspace to Office 365

Once connection of both mailboxes, you need to create a batch conversion, follow the steps to know them-

  • First, open Microsoft 365 admin center and click on Admin center >> MS Exchange
  • Open Recipients on EAC and then click on Migration
  • Now, click the plus (+) icon, then the Migrate to Exchange Online option
  • After that, choose IMAP migration and press Next button
  • For the final step, from the Select Users page choose the file created in MS Excel and Office 365 can validate it
  • Once the transfer or export file is validated, the file returns the total number of users available for migrating MS Office 365 mailboxes.
  • Click on Next button and move further. Now, you can choose the migration endpoint.
  • Accept the default values on the IMAP configuration page and click the Next button.
  • Enter the name of the batch migration, move the configuration page and press Next to proceed to migrate G Suite to Microsoft 365.
  • Next, open the batch page. It provides end-users with two options:
  1. Browse migration reports to send replication to other users
  2. Select the Start batch automatically and New option, and start the migration process after the synchronization process.

Step 6: Route Gmail directly to Microsoft 365 Along with Updates of DNS records

DNS records are called as MX record and their main objective is to deliver mail messages. To initiate the process follow the steps listed below:

  • Sign in to MS Office 365 and then, go to the Domain page
  • Choose the domain and fix all the issues

Step 7: Turn off Synchronization with Gmail

Once you verify all the emails are routed to MS Office 365, you can delete the batch process and then, stop the synchronizing. To delete the migration batch:

  • In EAC, navigate to Recipients and select Migration option.
  • Open the migration dashboard, choose batch and click the Delete button.

For Verification:

  • Open email Recipients, then Migration in EAC and check migration batch is not available anymore in the dashboard.

Use Professional G Suite to Office 365 Migration Solution

As you know by now that the above method is not only complicated but also takes more time than usual. So, if it does not work properly or you are looking for a quick and reliable way, then go ahead with a professional solution.

You can simply migrate Google Workspace to Office 365 using MACWARETOOLS IMAP Email Migration Tool. It is the most reliable and systematic solution that completes the migration process in less time.

So, it becomes easier for users like you or novice users who have multiple G Suite emails and planning to migrate them to O365 account. In short, this tool will also provide a lot of features while performing the migration work. Keeping the folder structure the same or using date filters for specific emails are features of this tool. Apart from these, the tool also provides date filter and delta migration features during the migration process. In short, it is quite a useful software for every user who is planning to switch from Google Workspace to Office 365.

Now let us understand this process in simple words.

How to Use the Tool to Migrate Google Workspace to Office 365?

Follow the given workarounds for quick migration by using the tool-

  1. First download the software on your Mac desktop then tap continue after performing the pre-requisites for the migration.
  2. Then, after selecting the G Suite option from the list add the details of the source account, validate all the credentials.
  3. For Destination or Target Account, select the Office 365 option and enter the required account details, verify it.
  4. Now, if bulk account migration is necessary, tap on the Add button and transfer emails from different accounts in one go.
  5. Finally, press the Start migration button to start the G Suite to Office 365 on desktop migration process.

Benefits of Using Software over Manual Method

Practically there are many features that make the tool better than the manual method, such as-

  1. This automated software is a small and simple solution that provides accurate migration results. So it will take less time for completion of the migration.
  2. Furthermore, unlike the manual method to migrate Google Workspace to Office 365 account, this method is not complicated. Users can easily access all emails with attachments after migration to their Microsoft Office 365 account. So, both novice or technical users can operate this recommended application on desktop.
  3. In case, there is a need to transfer only some specific emails from G Suite mailbox, then you can use the date filter option. With this filer, it is very easy to set the date range you need to migrate to Microsoft Office 365 account.
  4. The best thing about this software is that it provides various advance settings to customize the process as per the requirement. Hence, it becomes handy if you need to apply advance settings as per the requirements.
  5. Sometimes users prefer to migrate multiple accounts at once. So, for such users, this tool provides an Add button to migrate multiple G Suite accounts to Office 365. Hence, you can easily add the account, verify it and perform the migration task.

Time to Conclude the Article

However, both G Suite and Office 365 are the most widely used web-based applications in the world today. But there is a significant difference between the two when it comes to their features and functions. In such cases, users like you prefer to migrate Google Workspace to Office 365. So, today, in this article, we have discussed a complete manual solution to do this with a professional solution. So, you can either go for the manual approach or can also opt for an automated tool which helps in performing the migration without data loss.


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